Celvivo is looking for an Office Manager
Location: Værløse
Celvivo is looking for an Office Manager who makes the everyday engine run smoothly. Someone who doesn’t wait to be told what’s broken but fixes it before anyone notices.
You’ll be the go-to person across our teams and sites. The one who keeps operations tight, finances flowing, people supported, packages flowing and the office environment clean and fully stocked.
About us
Celvivo ApS is a Danish start-up company which is developing and selling products for culturing cells in 3D. Our technology is disruptive and cells grown with our technology have shown unparallel resemblance with in vivo (=like in the body) functionality.We are a small company with the capability to act fast and efficiently, so the path from idea to action is short. We have offices in Odense and Værløse as well as in the US. The position as Office Manager is at our Værløse office, but functions across our sites in Denmark and to some extent the US.
What you’ll own as Office Manager
This is not a traditional “support” role. You will own critical internal operations across finance, office management, shipping and team coordination. We are a small company so no two days are the same, but you will:
Keep the company running smoothly- Own office operations across sites incl. suppliers, facilities and overall structure (incl. lunch).
- Be the central point of contact for deliveries, shipment, and conference booking and planning.
- Manage physical security, office improvement or maintenance projects.
- Manage the relationship with the landlord and/or his agent to ensure that the building services provided such as security, mechanical and electrical services, HVAC (heating, ventilation, and air conditioning) meet the needs of the firm.
- Work with finance on invoices, missing receipts for accounting, and filing systems so nothing gets lost.
- Support light financial administration (E-economic and similar)
- Responsibility for the Office Operations budget, managing costs and tracking spend to budget and reporting on any variances.
- Provide the office with high quality facilities, equipment and office services that enable us to work seamlessly on delivering client outcomes.
- Support light HR functions but owning onboarding of our new employees and ensure a smooth start.
- Coordinate administrative workflows, documentation and setup internal processes.
- Plan and execute employee activities: from lunches and celebrations
- Plan, coordinate office wide events like Town halls and morning meetings
- Help shape a structured, positive, and well-functioning work environment
The ideal candidate
You are structured, practical, and take ownership of your work. You are comfortable switching between tasks throughout the day and do not need a long list of instructions to figure out what needs to be done. A “can do” attitude comes naturally to you, and you find satisfaction in keeping things in order.
You have a proven track record of working as an Office Manager or in a similar role within a fast-paced professional environment, and you are used to navigating changing priorities and ambiguity.
You bring:
- Experience developing new, innovative approaches or improving existing ways of working without close guidance
- Strong written and verbal communication skills
- The ability to confidently communicate with senior stakeholders, with clarity, energy, and professionalism
It is an advantage if you have:
- Experience with basic financial administration
- Familiarity with E-conomic
- Experience with shipment and logistics
You are service-minded and enjoy being the person who makes the everyday run smoothly for those around you. You are fluent in both Danish and English, spoken and written.
We are a small startup, and you will have real influence on how the role develops over time.
Apply with QuickApply on Jobindex.