Head Volunteers (Volunteer, Internship)
Copenhagen Health Week Danmark
HEAD OF VOLUNTEERS / COORDINATOR
End-to-end owner of the volunteer experience - from recruitment and scheduling through to how volunteers feel when they leave on Sunday.
PRE-EVENT RESPONSIBILITIES- Recruit and confirm sufficient volunteers for all areas of the venue
- Build and maintain the full volunteer schedule, mapping every area to coverage
- Manage the volunteer WhatsApp group: primary communication channel before and during the event
- Ensure all volunteers have what they need before arriving: role brief, schedule, t-shirt, food voucher, access information
- On-site for build day (2 Oct): coordinate volunteer team for goodie bag sorting, setup tasks, and venue walkthrough
- On-site point of contact for all volunteers across both days
- Monitor volunteer coverage and morale in real time - respond to gaps, energy issues, or anything that comes up
- Co-lead volunteer briefing at start of each day with Event Manager/Director
- Coordinate volunteer placement for check-in execution (Event Manager owns the system; Volunteer Coordinator manages the people running it)
Works with: Event Manager, Community Manager, Speaker Coordinator, event director
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